Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board helps it make the right decisions. The board meeting usually begins by calling the meeting to order, during which the chairperson greets all attendees, introduces the new members and states the purpose and vision of the business. The next step is often to review and approve the previous meeting minutes, which gives the board a foundation of understanding what the company’s position is.

After the board has reviewed the past performance, it’s time to look toward the future with strategies that will increase nonprofit awareness, expand the number of members and donors and generate fundraising opportunities and translate ideas into actionable actions for each department. Senior management should be able to share their ideas for growth during this portion of the meeting, and also solicit suggestions from members of the executive team. The board must then agree upon a strategy which can be implemented within the agreed timeframe.

It is also a good opportunity to examine any obstacles, such as budgetary concerns or time limitations, that may hinder the execution of your chosen plan. The board should collaborate to find solutions that will allow the company to conquer these obstacles and move forward.

The portion of the board meeting typically includes special announcements, celebrations, or condolences offered by attendees, as well as essential additions to the agenda for the upcoming session. The chairperson of the board will declare the meeting’s conclusion so that the secretary may keep the minutes.

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