Data room confidential mode allows the administrator of the virtual data room to restrict a particular user’s access to the VDR using business software according to their IP address or the type of device. It’s a valuable tool for M&A deals and other delicate business ventures.

A good provider will enable the user to have granular rights settings and two-factor authentication. They will also provide remote shred which removes downloaded files when an administrator removes access. They will also be able to handle the most well-known file formats such as PDFs and Excel XLSXs. The top providers will be able to apply watermarks to files that users download which will help deter people from sharing leaked copies of the files online. They can also set a date for the expiration of files that have been downloaded to prevent downloads that are not authorized.

Redaction is a third tool that allows administrators to block (black out) specific text fragments or sections of a document from authorized users. This feature is crucial since it shields sensitive business data and personally identifiable information from hackers. The most reliable VDR providers can decrypt PDF, Doc, Docx, Txt, PPT, PPTX GIF, JPG, and Q&A files.

Some providers allow users to print out documents that automatically include a “watermark” and even download the original version. Additionally, a reputable provider provides users with an answer and question feature which helps them talk about documents in the data room and keep answers in a searchable database. This is a valuable tool for M&A transactions, or any due diligence project.