The benefits of board portals extend beyond the mere digitization of paper documents. They allow directors to prepare for meetings, manage tasks and collaborate with fellow members by empowering them to maintain and improve governance in specific ways.
For example, when director receives a message from the company secretary that her board papers have been uploaded to the portal, she’s aware that she will be able to devote time to them over the weekend or on Tuesday afternoon to stay ahead of the https://boardrights.com/5-major-benefits-of-board-portals-you-should-know/ agenda for the meeting and to note key questions or issues. Also, she can utilize real-time analytics available on the portal to know how directors use the material before the meeting and how much time they spend on each document or component.
This is particularly helpful for directors who are managing their schedules and have limited time to dedicate to the board. A well-designed board portal is able to be accessed at any time, using any device. Additionally, since most board members already use the devices they’re familiar with for other online services and applications, it doesn’t require a steep learning curve to navigate.
While ease of use is an important factor for directors when deciding on board collaboration software However, there are other features that are equally important to consider while evaluating different software vendors. For instance, some portals provide tools that enable directors to vote and keep records of their decisions. This saves time for the secretary and lets the board make changes between meetings.