If you conduct an online meeting the possibility of technical issues is quite high. One of your board members may have an inefficient connection to the internet or his battery could end up dying during the meeting. It’s a good idea to have remote participants to check their devices prior to the meeting. Additionally you can provide them with instruction and support so that they are able to use your board portal before the actual meeting begins.
In addition to the fundamental features, you should also look for a digital meeting space that is able to provide high levels of security and compliance. The best online boards portals will protect your data at the server level and also allow for customized access to documents for different users.
Another essential feature is the capability to record private data room for due diligence votes. Recording results of votes in your virtual meeting space will guarantee accountability and transparency, as opposed to the traditional show of hands system. Furthermore, it will cut down on the amount of time on processing resolutions from the board and improve the effectiveness of your meetings.
The software should be easy to navigate and comprehend for everyone, even if have less tech-savvy attendees. Moreover, it should be compatible with all platforms, including tablets and smartphones. In addition, it must provide a print-friendly format. Some board members prefer printing documents or presentations for various reasons. Apart from that, the digital boardroom should have chat functions for quick collaboration.