A well-organized online meeting platform is crucial for a smooth, productive meeting experience. A platform should include features that enable participants to work effectively together, to record thoughts and tasks and share the same with team members who are located elsewhere. It should also offer tools for taking notes in real-time as well as sharing a digital whiteboard and creating mind maps and Kanban boards to illustrate the progress of projects. It is also essential to think about the ability to schedule ahead of time, as well as the reliability and availability of the platform.
Skype, Zoom and Google Hangouts are the most favored platforms for videoconferencing. Google Hangouts, a free tool, allows instant messaging, video calling with up to ten people and collaborative document-sharing. It is a great tool for video conferences, team meetings, and webinars. It is compatible with other Google applications and services and offers HD video streaming as well as screen sharing, cloud recordings, breakout rooms, and many more. Its interface is easy to use, but it could be prone to audio and visual display problems, buffering delays and dropped calls.
You should also consider features like the ability to create and manage your an agenda for meetings and add participants. Some platforms let you drag and drop files directly into your virtual room. This is great for UX designers who are able to utilize their wireframing tools within the same virtual room, or software engineers that can provide a link to a code repository or new feature. Choose a platform that allows you to access documents websites, applications, and documents quickly. The ability to access this information will allow your team members to quickly access the notes of their project from previous meetings, or even their bug tracker without having to leave the meeting.