A VDR is a web-based virtual space that lets users share and collaborate on time-sensitive documents. It’s a convenient and secure alternative to other document management solutions like file-sharing services and physical data rooms. VDRs are employed in different industries and deal types, from M&A to land and housing deals. VDR software is able to support due diligence and disclosure in transactions irrespective of the business domain. It offers users an easy-to-use platform for uploading and managing many documents.

VDRs are typically hosted either on-premise or in the cloud and come with flexible hosting options, ranging from self-hosted to hybrid to fully virtual. Users can choose between a shared model that restricts uploads and downloads to an exclusive group of collaborators or one that allows unlimited accounts of partners for collaboration across the ecosystem. VDRs feature simple reporting capabilities as well as audit trails that keep track of document activity, right down to the individual who viewed or downloaded which documents.

It is important to confirm the compliance certificates of the VDR provider and ensure that they comply with the highest security standards. Look for features such as two-factor authentication, multiple permission levels and IP-address-based access limitations. A user-friendly interface, with drag-and-drop and bulk uploading features is essential for a smooth and efficient experience when working on projects using the platform. Other useful features include automatic index numbering, digitally watermarking and dynamic tagging of metadata for files.